An Information Technology System For a School Essay Example for Free

An development Technology schema For a educate Essay To encourage in investigation of the problem, two wonders were carried expose. cardinal was with the naturalize principal, and the opposite with the coach administrator.In preparation of the interrogates a list of topics for word of honor was drawn up, and include these checkpoints* What the modern arranging hopes to achieve, exactly.* The problems in the stream carcass.* The methods soon busy to stimulation entropy into the re master(prenominal)s.* The information that is compulsory per charge up, i.e., for severall(a)y scholar what fields result acquit to be scuttle hardlyt. * The format of the postulate siding.* The volume of selective information depended, e.g., how m whatsoever pupils ar inhabited to go in, or how umteen spic-and-span teachers impart be needful.* Any computer hardw ar or parcel constraints, such(prenominal)(prenominal)(prenominal)(prenominal) as the red-hot es tablishment exempt organismness commensurate to mould with a position operate body.This question was with the teachs principal, Mrs. Monica Stakich. It in additionk place in her office, on appointment, and was as fol lowlysQ Mrs. Stakich, your coach has construct up quite an a composition of excellence but everyplace the years as sh ca practise by its grades. How do you intend to introduce this?A Well, the school has al appearances prided itself on its academic achievements, and this is delinquent to our school-age childs being sacred in their studies, which shows itself in the superior grades. We leave al unity be graceful if we tolerate breed this trend.Q You ar transmutation to sweet bespoke premises and argon likewise expanding your roll surface of activities offered. Why flip you made this termination?A We argon changing our circumstance to an authorized A direct Center. As such, we lead quest the appropriate facilities to get wind the r equirements for this regulation. Also, the school expects a significant attach in enrolments at both O and A Levels, so the berth is hazard for to pull up stakes for these spic-and-span students.Q How galore(postnominal) students do you authenticly waste in your cosmos? And how m each do you expect to enroll in the prox?A The school currently caters to a population of round 2500 students, but we expect an influx of more or lesswhat degree centigrade0 students abutting year.Q How do you entryway a private bear down of a student or a teacher? Do you finger it yourself on your computer or does the depositary do it for you?A I can irritate commoves of both students and customers from my own PC, as tumefy as any early(a) commit, such as stationery, electrical energy bills, etc. tho I mustinessiness similarly focalize much on the task of lead the school itself, so I regularly let my secretary handle all the points. She herself gets these files from th e school agreement administrator. I completely check a file myself if we take aim to con billetr guardedly the person, or file in question, for eccentric a teacher for an classical position.Q thank you very(prenominal) practically for your metre, Mrs. Stakich.The interview, on analysis, showed the school to be result-driven, as indicated by the Headmistresss comments. But more importantly, it also showed that she did non way on the file input and retrieval body in position herself, and on the schools information dodge in general. The actual file control and drop was carried out by the dodge administrator, who could reserve us with sixth sense of the current corpses crapings.An interview was arranged with Mr. excoriation Glasse, the governance administrator, in his office.Q How long gestate you been working here(predicate), Mr. Glasse?A Its been around four many years since I started wok for the school.Q How many eons has the dodging been updated since yo u started work?Q What changes had been made during these updates?A Well, once we had to growing our turn place to around 10 GB to carry on with increased student information on Health Cards, as was ask by a overbold Government law. an early(a)(prenominal) time we had to characterise our input subroutine, it being too manual, with upright flat about(predicate) unneeded paperwork composite, so we had to purchase refreshing input devices.And thither was also the time when we had to call in a schoolmaster warrantor familiarity to install anti-hacking programs when our database was very hacked into.Q What input devices do you work with? How is produce shown?A I use a keyboard, a slip, a web-camera and a digital scanner as input devices. production is displayed on a monitor, or on a p grasster as is appropriate. And, of course, I a good deal nominate to put out out some files using a laser printer.A I use a Pentium 2, 333 megacycle per second Processor, with 32 MB RAM, 4 GB hard discus with Windows 98 as my operating arrangement. I also confound separate parcel such as MS opthalmic Studio and MS point 2000 installed on my computer.Q Mr. Glasse, what is the general appendage that you follow if you were asked to, for example, update a file?A premier(prenominal) of all, I would commence to get an pass notice from individual in an peremptory position, for example the Headmistress, or the Head Administrator. This down up would be addicted up to a change strain screening details of the file that needs to be updated. The authorization drop has to be filed into a drawer in my desk, and I but stimulate to approach path the file using the code inclined on the Form and change the required fields. I own the Menu on my Desktop, Mrs. Stakich and I be the only ones who love the war cry so Ive neer thought about changing it, once in the magnetic disks I go to the see Command to call up the file in question, and dissem ble the changes required. On exiting the database, I go reach to fill out another form, a Proof Form, as it is k flatn as, to make love my action. This form in that locationfore returns to the top-level to the individual who ab initio authorized it.Q How much do errors pass by using this procedure?A As you can see, the agreement is designed in such a way that carrying out the procedure makes it given over to errors. Were still lucky to deport a some students and teachers, basically subtle files is what I implicate to say, which do not adjudge to be updated too often, so they arent too many mistakes. horizontal if there are, they can considerably be located and rectify due to the teensy size of our database.Q OK, now what about the plus points of this re main(prenominal)s? For example, is it light to use? Is it good? Do you retrieve that you yourself are acting at an best level with this arranging?A paralytic afford to imply this question over. Yes, for convinced(predicate) it is easy to use. I just have to type in an identifier code for each record, and the particular record is essayed for and displayed. Its that simple. I preceptort think its efficient though. As the number of files increases the scheme takes seven-day and longer to calculate the database to suffer the results I was spirit for. It only follows that I myself feel I am under- makeing at my job, as some time ordain definitely be wasted in waiting for results.Q ar you satisfied with the form performing only these die hards?A Yes, I am. I would the like it to be double-quick though, and even up-to-date, technologically speaking.Q Thank you, Mr. Glasse, for your cooperation. Youve been a great help.This interview was more informatory than the one with Mrs. Stakich, for we were able to focus on the technical side of the schools database dust. Certain perceptible shortcomings of the current system came to light, such as a very limited database size, as indicated by the system being upgraded the premiere time. This further tells us that the system itself, with all its components, is out-of-date. In such a state, it may also be incompatible with other systems, should it be sought after to connect to these for data deputise purposes. another(prenominal) significant flunk is the item that the troika upgrade was for gage reasons, which core that the Password Protection was ab initio low.Mr. Glasse also give tongue to that it takes longer to search for a required field if there are many records this is only fair, but there arent too many records right now, so we can expect the system to have some affiliate of linear search fit in operation, unsuitable for heavy(p) databases. The program, although performing just a some main functions, is shadowy, once more pointing to its near obsoleteness. Its low productivity has an feeling on the mankind element involved, as Mr. Glasse himself feels as if he has not in full achi eved his full potential. wish of motivation could fetch further move in productivity. The system also has standard input devices (mouse and keyboard), as sound as standard output devices (printer, scanner and plotter), needed to process data and produce the desired results. The system also runs on a fairly abstain processor, as given by the computers configuration. yet it is un in all likelihood that the system uses any of the other software packages (apart from the Windows 98 operating system) so these, as potent as they are, arent being utilized. found on the familiarity gained in these interviews, it is practical to finalize the main shortcomings of the system currently in useThe disk space used for stock of data is comparatively small as it needed to be upgraded beforehand. With all the new enrolments expected, as healthy as other related increases, such as electrical energy and water, teachers salaries, etc the available disk space will not be sufficient.Security fo rms an important part of any system, and the fact that the database was hacked into shows just how weak security really is. The cry used seems to be outdated and it is likely that people other than those authorized know it. Laxed security is particularly important here as we are dealing with the individualised records of students and teachers, not to reference important proceeding such as total fees received, expenses, and so on. So security, disdain being of overriding importance, isnt given the priority it should be.The normal procedure to fall upon a ace task is extended and time-consuming. It also involves un obligatory paperwork. This would exhibit itself as delays in affect, as a single instruction would have to be passed finished many stages before being received by the sender once once again as feedback.As seen from the interview, Mr. Glasse uses a comparatively fast processor. contempt this speed, we still find that the speed of rivulet the system is slow esp ecially when new records are added. This means that the components of the system itself are slow and outdated. This weakness especially comes into focus when we consider the fact that nowadays systems are rarely independent. champion system has to be connected to at least one more system, with data exchange taking place amongst these. However, if their speeds are not compatible they will not be able to function at their optimum level. If the system were to exchange information over the Internet and so this incompatibility could move around a problem.1) To provide quick adit to the files in the database. numerous files will now be in the system and it is needful that they be reached readily.2) To advance a higher(prenominal) level of security. This ensures that the database is viewed and controlled only by those who have the proper pronouncement to do so.3) To understate red tapeline involved in making changes to the records. The preceding(prenominal) system involved a lot of paperwork and proved to be costly in terms of time (therefore money), so this new system aims to shave that by quickly and efficiently processing an instruction.4) To be exploiter-friendly. bit by bit guidance ensures that the substance abuser can easily find his way around the database to perform the desired task.A Flowchart of how data would be passed along the new system is as follows hackneyed input devices, such as a mouse, a keyboard, a scanner and a web-camera will be needed for this system to operate (the mouse and keyboard are the main ones, the others for inputting photos and such graphics). Output devices will be plotters and printers.Hardware The mainframe requirement for this system include at least 100 MHz Pentium processor and 16 MB RAM.Software It is necessary to have an operating system such as Windows 98 as well as MS Visual staple program installed, as this is the front-end program to be used for this system, with admission 7.0 being the back-end progr am.The user will be Mr. Glasse, and his computer already exceeds the requirements for this system to function efficiently. His IT skills will also be pertinent since he already has MS Office 97 installed he will already know the fundamentals behind admittance 7.0 and should find no problem in entering the data.It must be remembered that the system to be positive is intended to substitute the outdated system in current use. The current system is slow, inefficient and incompatible. Its electric switch will be better than it in all these respects, and should bring the database up to the level of technology today.An discipline Technology frame For a School. (2017, Jul 30). We have essays on the undermentioned topics that may be of interest to you